Send a presenter calendar invite when you want a host, speaker, panelist, or moderator to receive an emailed calendar file for an upcoming session. The recipient's email and calendar app, such as Gmail, Outlook, or Apple Calendar, determines how the attachment appears.
Send invites for one presenter
In the event dashboard, go to Content & Schedule > Presenters. Open the presenter's Actions menu and choose Send Session Calendar Invites. HeySummit sends an invite for each active upcoming session linked to that presenter.
The Invitations column shows presenter invitation status. For example, Calendar not sent means a manual session calendar invite has not been sent for that presenter.
Send invites for selected sessions
Go to Content & Schedule > Sessions, select one or more future sessions, then choose Bulk actions > Send Calendar Invites. Review the confirmation before selecting Send Calendar Invites.
This queues one invite for every active presenter linked to each selected future session. A presenter linked to more than one selected session receives one invite for each session. If there are no active presenters with email addresses on the selected future sessions, HeySummit cannot queue an invite.
Send invites automatically
On Content & Schedule > Presenters, open the page's ... menu and choose Presenter Settings. In Presenter Notifications, turn on Automatically Send Presenter Calendar Invites? and save. This setting is off by default. When enabled, HeySummit emails active presenters when a session timeslot is assigned or changed. Leave it off if you want to tell presenters manually when their session details are ready.
Presenters receive an email with a calendar file attached for the relevant session. HeySummit sends the attachment; the recipient's email or calendar provider decides how it is detected, displayed, and added to a calendar.