As you create your event, you may be wondering how to add speakers. Here are straightforward steps to assist you. Once added, you can then schedule the sessions they will host and feature them on your event site.
Navigate to Content > Speakers.
Click Add Speaker. You can then choose how you want to add the speaker:
Create a new speaker adds a fresh speaker record to this event.
Add from speaker library copies one or more saved account-level speaker profiles into this event.
Import speakers lets eligible plans upload speaker details from a CSV.
If you choose Create a new speaker, make sure you fill in at least the First Name, as this field is mandatory. The other fields, including setting up a talk for the speaker, are optional.
You can create a speaker profile without providing an email address. This is useful if you do not want or need the speaker to access their own dashboard. However, without an email address, HeySummit cannot send reminder emails for any talks the speaker is scheduled to participate in.
If you want to reuse this speaker in future events, select Save to speaker library? when saving the speaker. This stores their reusable profile details in your account-level Speaker Library.
Press Save.
Using the Speaker Library
The Speaker Library lets you keep reusable speaker profiles at account level, so you do not need to re-enter the same speaker details for each event.
You can manage saved speaker profiles from your account dashboard under Speaker Library. You can also add a speaker to the library from an event speaker record by selecting Save to speaker library?.
When you add a speaker from the library to an event, HeySummit copies their reusable details into a normal event speaker record. You can still customise that speaker for the specific event without changing every other event where they appear.
If an event speaker is linked to a library profile and you want your event edits to update the reusable profile, select Update linked library profile? when saving the speaker.
Speaker details can be edited later under Content > Speakers > ... > Manage Speaker (bio, website, social links, media, and other details). Talks can be added later under Content > Talks.
Ready to allow speakers access to their dashboard where they can make edits to their information themselves? More information can be found in this help document on setting up Speaker access.
For the speaker to appear on your public event site, they need to have the Active? box checked in Content > Speakers > ... > Manage Speaker.
By default, active speakers can appear before their talks have been added. If you have changed your speaker visibility settings to hide speakers until their talks are linked, the speaker will also need to be attached to an active talk before they appear publicly.