Use an event-wide giveaway when the prize draw belongs to the event as a whole, rather than to one specific talk. Event-wide giveaways are created from the same Offers and Giveaways area as speaker and talk giveaways.
Create the event-wide giveaway
Go to Marketing > Offers & Giveaways.
Select Add Offer or Giveaway.
In Details, choose Giveaway, then add its title and description. You can also add an image or icon.
In Visibility, optionally restrict the giveaway to specific tickets or place it in a Custom Group.
In Provider, leave Session blank for an event-wide giveaway. You can optionally choose a presenter or sponsor for attribution.
In Redemption and winners, set Quantity Available to the number of winners. Use a quantity of at least 1.
Leave Winner Generation set to Use event default scheduling to use the event giveaway settings. The custom date field is disabled while that default is selected.
Select Save.
If the giveaway should be linked to a specific session instead, use a talk-level giveaway. Read the speaker-level giveaway guide for that workflow.
Choose winner generation settings
Event-wide giveaways set to Use event default scheduling follow your event giveaway settings. An individual giveaway can override that default through Winner Generation in Redemption and winners.
Go to Marketing > Offers & Giveaways, then select Giveaway Settings to control:
Automatically Generate Giveaway Winners? - when enabled, HeySummit selects winners automatically when the giveaway becomes due.
Winner for Event Giveaways (or Bundle) To Be Generated At? - an optional date and time used for event-level giveaways and bundled giveaways.
Only Select Winners From Attendees Who Attended? - when enabled, event-wide giveaway winners must have attended at least one talk from the event.
Attendance Type Required - choose whether live, replay, or in-person attendance counts.
Allow Attendees to Win More Than One Giveaway? - decide whether a previous giveaway winner can win again in the same event.
Bundle Options - combine multiple giveaways into one prize draw if that is how you want to run them.
If Automatically Generate Giveaway Winners? is turned off, giveaways using event default scheduling are not processed automatically. Individual giveaways can override that default. Use the Generate Winners action from Marketing > Offers & Giveaways when you are ready to choose winners manually.
How attendees become eligible
HeySummit chooses from attendees who completed registration, accepted the event terms, and have not been excluded from giveaways. Hosts, active speakers, and the event owner are excluded from winning by default.
Social sharing and viral incentives can increase an attendee's weighting in the draw, but social sharing is not the only way to be considered. If you require attendance, HeySummit filters the draw to attendees who match your selected attendance rule.
If you restrict the giveaway to specific tickets, HeySummit only chooses from attendees who hold those tickets.
Where to see winners
After winners are generated, go to Marketing > Offers & Giveaways > Winners to review them. When a winner is selected, HeySummit emails the winner and notifies the organiser. If no eligible winner can be found for a giveaway, the giveaway is marked as No Giveaway Winners Found.