Use an event-wide giveaway when the prize draw belongs to the event as a whole, rather than to one specific talk. Event-wide giveaways are created from the same Offers and Giveaways area as speaker and talk giveaways.
Create the event-wide giveaway
Go to Content > Offers and Giveaways.
Select Add Offer or Giveaway.
Choose Prize Giveaway.
Add the giveaway title and description.
Set Quantity Available to the number of winners for this giveaway. The quantity must be at least 1.
Leave Talk blank if this is not tied to a specific talk.
Optionally link the giveaway to a speaker or sponsor for attribution, restrict it to specific tickets, add an image or icon, or place it in a custom group.
Save the giveaway.
If the giveaway should be linked to a specific session instead, use a talk-level giveaway. Read the speaker-level giveaway guide for that workflow.
Choose winner generation settings
Event-wide giveaways use your event giveaway settings unless you set a custom winner date on the giveaway itself.
Go to Setup > General > Giveaway Settings to control:
Automatically Generate Giveaway Winners? - when enabled, HeySummit selects winners automatically when the giveaway becomes due.
Event/Bundle winner date & time - an optional date and time used for event-level giveaways and bundled giveaways.
Only Select Winners From Attendees Who Attended? - when enabled, event-wide giveaway winners must have attended at least one talk from the event.
Attendance Type Required - choose whether live, replay, or in-person attendance counts.
Allow Attendees to Win More Than One Giveaway? - decide whether a previous giveaway winner can win again in the same event.
Bundle Options - combine multiple giveaways into one prize draw if that is how you want to run them.
If Automatically Generate Giveaway Winners? is turned off, winners are not selected automatically. Use the Generate Winners action from Content > Offers and Giveaways when you are ready to choose winners manually.
How attendees become eligible
HeySummit chooses from attendees who completed registration, accepted the event terms, and have not been excluded from giveaways. Hosts, active speakers, and the event owner are excluded from winning by default.
Social sharing and viral incentives can increase an attendee's weighting in the draw, but social sharing is not the only way to be considered. If you require attendance, HeySummit filters the draw to attendees who match your selected attendance rule.
If you restrict the giveaway to specific tickets, HeySummit only chooses from attendees who hold those tickets.
Where to see winners
After winners are generated, go to Reporting > Giveaway Winners to review them. When a winner is selected, HeySummit emails the winner and notifies the organiser. If no eligible winner can be found for a giveaway, the giveaway is marked as No Giveaway Winners Found.