You have just set up a giveaway and are wondering - how does HeySummit choose the winners?
HeySummit randomly selects winners from entries based on the following criteria. For the winners of event-wide giveaways, they need to have either:
shared the summit on a social media platform
attended at least 1 talk (live)
done any other viral incentive (if applicable)
For winners of speaker/talk level giveaways, the criteria are pretty much the same, but winners must have watched the live broadcast for the specific talk that is holding the giveaway.
We count registered attendees as ones who have accepted the T&Cs and entered their email addresses. The system will automatically block the host or speaker from being able to win. An attendee cannot win the same prize twice.
By default, the platform automatically selects the winners. For example, if a Speaker is offering a giveaway, the winner will be chosen 24 hours after the talk goes live.
If, on the other hand, the giveaway is being offered on a summit-wide level or linked to a sponsor, a winner will be chosen at the end of the entire event, not just after one talk.
You can override this by manually generating a winner or by choosing when and at what time you’d like the winners to be generated. You can see these options in the giveaway settings.
In scenarios where you have several giveaways and there are few attendees who watched the live sessions or didn't share the event after registration, and as a result, we've exhausted the pool of eligible attendees to choose from, then we will select any random attendee from the event (assuming they are not a speaker, host, event organiser or an attendee that has already won a giveaway).
You can also choose whether attendees need to have attended the live broadcast, replay, or in-person session to be eligible for giveaways. You can set this up under Setup > Giveaway Settings.
Any giveaway that has been successfully sent will be indicated in green, and in the event that no giveaway winner is identified for a particular giveaway, it will be marked with a tag saying "No Giveaway Winners Found."
These will appear under Reporting > Giveaway Winners.
You can re-generate a winner for any giveaway from the Reports > Giveaway Winners page. This allows a new random winner to be selected using the original giveaway criteria.
This feature is useful if a winner was selected in error or a redraw is needed. The new winner will replace the current one while keeping all existing giveaway settings intact.
When a winner is selected, they will be sent an email. The speaker providing the giveaway will be CC'd into the email so that they can follow up with the winner to redeem the prize.
Can an attendee with no ticket win a giveaway? Say, for example, if they shared the summit online?
This is unlikely, as it is a prerequisite for winners to have attended at least one talk. Since tickets are required for talks, an attendee who has not registered for a ticket cannot win the giveaway.