If you use LiveWebinar for live sessions, connect a LiveWebinar account to a HeySummit host first. When a session uses that host with Live broadcast and LiveWebinar selected, HeySummit can create and sync the LiveWebinar room for you.
Connect LiveWebinar to a host
Go to Event Settings > Integrations & Developer > External Webinar Accounts.
Add a host, or choose an existing host. A host is the person or account responsible for the external webinar provider. The host may also be the speaker, but does not have to be.
After adding a host, use its provider connection option.
Choose LiveWebinar and follow the authorization flow.
After authorization, the host should show as Active.
If the connection later expires or is revoked, return to Event Settings > Integrations & Developer > External Webinar Accounts and reconnect the LiveWebinar account.
Create a LiveWebinar talk
Create or update your speaker from Content & Schedule > Presenters.
Create or update the talk from Content & Schedule > Sessions.
From the session row, select Actions > Manage Session. On the Broadcast step, set Broadcast Type to Live broadcast, then choose LiveWebinar as the provider.
Select the LiveWebinar account holder.
Under Choose Your Preferred Webinar Creation Mode, select Create a new LiveWebinar webinar (the default), Share a webinar from another HeySummit session, or Use an existing LiveWebinar webinar. For most sessions, keep the default so HeySummit creates a scheduled room.
Save the talk. HeySummit will sync the title, start time, duration, description, and webinar details to LiveWebinar.
You usually do not need to enter a Webinar ID when creating a new webinar. Choose Use an existing LiveWebinar webinar only when you have already created that room yourself.
Attendee experience
Attendee emails link to the HeySummit talk page rather than exposing the underlying LiveWebinar room link. When an attendee has the correct ticket access and the talk is live, they enter through HeySummit and the LiveWebinar room is shown in the live talk experience.
LiveWebinar attendees are not pre-registered in the same way as Zoom Webinar or BigMarker attendees. HeySummit identifies or adds them dynamically when they arrive on the live talk page.
Your LiveWebinar plan may limit scheduled rooms, overlapping sessions, recordings, or live attendance capacity. If LiveWebinar blocks a room because of account limits, overlapping sessions, or plan restrictions, adjust the event schedule or contact LiveWebinar support.
Time zones
HeySummit syncs the scheduled talk time to LiveWebinar. If LiveWebinar displays a different timezone label, attendees should still use the HeySummit event schedule and talk page as their source of truth.
Recordings
When LiveWebinar makes a recording available after a talk, HeySummit can sync the most recent recording back as a replay. Recording availability and retention depend on the connected LiveWebinar account and plan.
For LiveWebinar API and account questions, see LiveWebinar's API guidance or contact LiveWebinar support.