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How To Send Updated Calendar Invites for Rescheduled Talks

Written by Holly

If you change the title or scheduled date and time of a future session with registered attendees, HeySummit can offer to send updated calendar invites after you save the session.


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  1. In the event dashboard, go to Content & Schedule > Sessions. Open the session's Actions menu and choose Manage Session.

  2. On Details, update the Title or the Publish Date under Timing. Review the other session details before continuing.

  3. Continue through Broadcast, Replay, Presenters, and Media, then select Save on the final Media step. Using Save and Close earlier in the editor skips the confirmation screen.

  4. On the confirmation screen, choose Send Calendar Invites under Send Updated Calendar Invite? if you want attendees with existing bookings to receive the revised invite. HeySummit schedules the emails to be sent shortly.


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Session Details tab showing Publish Date under Timing in the current editor


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The updated-invite option applies to future sessions when event calendar invites are enabled. It is available for series events and for events using single-session or per-session registration. If the option does not appear, check the event's calendar-invite setting and confirm that the session is still upcoming.

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