Speaker Settings control what invited speakers can see and manage from their Speaker Dashboard.
These settings only apply to speakers who have been invited to access their Speaker Dashboard. They do not change what attendees see on your public event pages.
Where to find Speaker Settings
From your event dashboard, go to Content > Speakers.
Click the ... menu in the top-right of the Speakers page.
Select Settings.
Speaker Settings are organised into four tabs: Dashboard, Profile, Talks, and Workflow.
Dashboard
The Dashboard tab controls what speakers see when they first open the Speaker Dashboard.
You can add a welcome photo or welcome video, hide old talks, choose whether speakers can see attendee numbers, and choose whether speakers can view insights from their dashboard.
Profile
The Profile tab controls what speakers can update about themselves.
You can decide whether speakers can edit their profile details, add an intro video, set their own timezone, and add offers or giveaways if that workflow is enabled for your event.
Talks
The Talks tab controls talk-specific permissions and speaker scheduling.
You can allow speakers to edit their talk title, manage broadcast details, and manage replay details. Broadcast and replay permissions can be enabled separately. Speakers only see the matching Broadcast or Replay tab when that permission is enabled.
Some advanced broadcast controls remain organiser-only, including webinar integrations, speaker join URLs, embedded chat settings, reminder behavior, playback settings, and other technical setup.
Choose how talks are scheduled
HeySummit supports three speaker scheduling workflows:
Manual: you create talks and assign speakers yourself.
Availability Windows: speakers suggest times from the date and time windows you set.
Open Slots: you create scheduled talk slots in advance, and speakers claim the slots that work for them.
Using Open Slots
Open Slots are useful when you want to control the event schedule first, then let speakers choose from the available unassigned slots.
In the Talks tab, set How Are Speaker Talks Scheduled? to Open Slots.
Set the minimum and maximum number of open slots each speaker can claim.
Save Speaker Settings.
Go to the Talks page and use Generate Open Slots. Choose Generate Multiple Slots when you want HeySummit to create a set of slots across dates and times, or choose Add One Open Slot when you only need a single extra slot.
HeySummit checks open slots against the existing schedule and will ask you to choose a different time if the slot overlaps something already scheduled, including items that started the previous day and run overnight.
Speakers will only see open slots after you create them. Once a speaker claims a slot, it is added to their talks and they can update the details you have allowed them to edit.
Workflow
The Workflow tab controls speaker-related operational settings.
You can automatically create attendee records for speakers, set speakers as affiliates, decide whether speakers without linked talks should appear publicly, send speaker calendar invites automatically, and allow speakers to download attendee email addresses for their own talks.
If you allow speakers to download attendee email addresses, make sure your attendee terms and privacy wording clearly explain that those email addresses may be shared with speakers. You are responsible for making sure speakers use that data appropriately.