Use Zoom Webinar when you want HeySummit to create and manage a Zoom webinar for a live talk. HeySummit creates the webinar on the connected Zoom account, keeps the talk schedule in sync while the webinar is still in the future, and sends attendees to the HeySummit talk page when it is time to watch.
Zoom Webinar and Zoom Meeting are different Zoom products. For Zoom Webinar, the connected Zoom user needs access to Zoom Webinars. For Zoom Meeting setup, use the Zoom Meeting article instead.
Before you start
Make sure the Zoom account you connect has Zoom Webinar capability.
If you have overlapping live sessions, each concurrent Zoom webinar needs an available Zoom Webinar licence and a matching HeySummit host.
Decide whether Zoom should send its own registration confirmation emails. HeySummit normally sends attendee emails, and you can control Zoom confirmation emails from the host's Zoom Settings in HeySummit.
Connect Zoom to a host
In HeySummit, go to Event Setup > Webinar Hosts.
Add a host, or open an existing host.
Choose Zoom as the webinar provider.
Review the Zoom checklist, then continue to Zoom and authorize the connection.
After Zoom redirects you back to HeySummit, confirm the host shows as active.
Create the talk
Go to Content > Speakers and add the speaker if they are not already in your event.
Go to Content > Talks and create or open the talk.
For the broadcast type, choose Live Webinar or Meeting.
Choose Zoom Webinar and select the connected host.
Save the talk.
HeySummit will create a Zoom webinar for the talk. This can take a few minutes. Once it is ready, the talk will show a completed live-webinar status in HeySummit.
What gets synced
HeySummit uses the talk title, description, date, and time when creating the Zoom webinar. Speakers and panelists linked to the talk can receive their Zoom join details through HeySummit's speaker reminder emails, unless you turn those reminders off.
What attendees experience
Attendees use the HeySummit talk page and click the watch button when the session is available. They are then sent to Zoom if they are logged in and have the right access for the talk.
Notes and troubleshooting
Leave time between setting up the talk and going live so HeySummit can create or update the Zoom webinar.
If you change the date or time for a future Zoom webinar talk, HeySummit should update the Zoom webinar after a few minutes.
If the talk date has already passed, or if the Zoom webinar was deleted manually, reset the webinar details on the talk so HeySummit can create a fresh webinar.
Zoom recordings are not automatically added as HeySummit replays. If you want to offer a replay, record the Zoom webinar, host the recording using a supported replay video source, and add it to the talk.
If the Zoom host or webinar connection is not working, see Troubleshooting Webinar Provider and Host Connections.