HeySummit includes email templates for common attendee, speaker, sponsor, affiliate, host, and organiser emails. Before your event goes live, it is worth checking both how an email looks and whether the links behave the way you expect.
Option 1: Preview a transactional email without sending it
Head to Emails.
Click the three dots (...) next to a transactional email and choose Preview Email. You can also open the email with Edit Email and then choose View preview.
Choose a recipient from the preview drawer. For emails that depend on a specific day, such as daily digests, talk reminders, attendee schedules, and replay emails, choose the relevant date as well.
Review the rendered email in the drawer. This does not send an email and does not create delivery logs.
If the preview says there is no content for the selected recipient or date, try a different recipient or date. Some transactional emails only have meaningful preview content when that person has matching talks, reminders, tickets, or other event activity.
Option 2: Send a test email
Head to Emails.
Click the three dots (...) next to an email record and choose Send Test Email.
HeySummit sends the test email to the email address of the dashboard user who clicks Send Test Email. This action does not let you choose an arbitrary recipient, so make sure you are logged in with the email address where you want to receive the test.
Links inside test emails use placeholder links, such as https://walkthrough-event.heysummit.com/?ah=XXXTESTXXX. Real attendee emails include a personal identifier so the attendee can be recognized when they click through.
Use this option when you want to check inbox delivery, sender details, subject lines, or the overall email experience in your own mailbox.
Option 3: Sign up as an attendee
If you want to test fully functional attendee links, register for your event as an attendee. You can use a free ticket or set up a coupon to make a paid ticket free for testing.
Once registration is complete, you will receive any attendee emails that are published and scheduled for someone matching that attendee record. You can review when your event emails are sent and their dependencies.
Unlike test emails, these emails contain functional personalized links because the recipient has an attendee record.
You can also add yourself as a speaker to test speaker emails, but remember that the speaker record may be visible on your public event site. If you want to test away from the live event, clone your event first.