HeySummit allows event organizers to set up a multitude of tickets, each with their own permissions, price-points, and perks. You have a high level of customization, but power comes with a price. Fully understanding your options is vital, so here's the lowdown on all things tickets.

Please note: the Starter plan (and Growth plan purchased after 1st July 2021) doesn't allow access to advanced ticketing options, i.e. restricting access to specific days, talks, categories, and expiry dates. You'll be able to tell if this applies to your account if the screenshots shown below have sections missing on your view. 

Quick start

More of a visual learner? Check out our video:

  1. Firstly, in order to get to your ticket set up page, you must be logged in as the Event Organizer. Go to your Dashboard, then click on Revenue and select Tickets from the sub-menu.
  2. Before you can set up prices, restrictions, and everything in between for tickets, check out the Settings.

  3. You will come to a page that looks like this:

  4. Let's unpack this. Firstly, the Promote via promo bar option can be toggled on/off and it allows you to advertise your tickets across your HeySummit website.

    Please note, the Promo Banner under Event Setup > Settings must be inactive to display your ticket banner.

  5. There are two further options where you can advertise your tickets- during Registration (when potential attendees sign up for your summit) and as a Sidebar Promo.
  6. On this Settings page, you can also change the text associated with your tickets.

Ticket details

  1. You can edit the title and description of a ticket under Revenue > Tickets > ... > Edit Record.

  2. Under Short Description, you can use our rich text editor to bold, underline, italicize, use headers, create a numbered or bullet point list, and clear existing formatting, by highlighting the text you want.

Limiting the number of tickets that can be sold

To limit the number of tickets of one type that can be sold, click on Revenue > Tickets > ... > Edit Record. Under Number of tickets available, you'll be able to enter a number to cap how many tickets of this type can be sold in total. If you leave it blank, unlimited amounts of the ticket can be sold. When you reach the number of ticket sales entered, the ticket will be automatically labeled as 'sold out' on the ticket selection page at registration. To instead hide the ticket when this happens, check the Hide ticket when sold out option. Don't forget to press Save.

To instead limit the number of total tickets for your whole event (regardless of ticket type) that can be sold, head to Revenue > Tickets > Settings. Under Total number of tickets available, enter the number you want to cut off ticket sales at. When the limit is reached, no tickets will be available to be purchased. Don't forget to press Save

What are Ticket Limits?

  1. Return to the main Revenue > Tickets page. On the right, click on the ... button and select Edit Record from the drop-down menu.
  2. Ticket limits refer to the restrictions you can set on the different ticket types you've created.
  3. Restrict Access means that the ticket is ONLY going to work under those conditions. For example, if you restricted a ticket to Day 3 out of a 4-day event, the owners of those tickets can only access content from Day 3.

NOTE: Attendees will be able to register their interest in as many talks as they like by adding them to their personal schedule. However, they'll only be able to watch them as per their ticket restrictions. Read more about this.

Expiration Dates for Tickets

  1. On the same page, there is the option to set expiration dates for tickets if desired.
  2. You can manually enter the number of hours either a) from ticket purchase or b) from the talk going live, that you want the ticket to remain active.
    Please note, if these restrictions don't apply to your ticket you should leave the fields blank.

Setting-Up Prices

  1. The last option on the page is the Prices option.
  2. Here, you can set the price and the duration for which the price is valid.
  3. Click on Add Another if you want to set up one ticket that has different price points at different times.
  4. If you want to select a specific range of dates for when a ticket will be available at a certain price (for example 50% for one day only), select Date Range in the dropdown menu under Active. Do note that Active from is the date when attendees can start purchasing tickets at this price, and the Active to is the date when the ticket will expire at 11:59 pm. For example, if you select Active from Sept 4th and Active to Sept 5th the ticket expires on Sept 5th at 11:59 pm. 

Learn more about connecting your PayPal or Stripe account to receive ticket sales.